CONSTITUTION AND BY-LAWS
The name of the organization will be Town of Plymouth Chamber of Commerce.
The mission of this organization shall be:
To promote and forward the mercantile, manufacturing and civic interest of the Town of Plymouth; to promote integrity and good faith, to discover and correct abuses; to prevent and adjust controversies, and to develop a friendly and social spirit among its citizens, and to plan, discuss and carry into effect, through this organization, any desirable improvements for the betterment and development of the Town and the welfare of its citizens.
This Chamber of Commerce in its activities shall be non-partisan, non-sectarian, and shall take no part in or lend its influence to the election or appointment of any candidate for public office.
1. Any person having non-profit community responsibilities is eligible for a full membership on a reduced basis if so designated by the Board of Directors.
2. Procedure with respect to admission and the exercise of the privileges of membership shall be specified in the By-Laws.
1. The Officers shall be: President, Vice President, and Treasurer, whose duties shall be specified in the By-Laws.
2. The government of the Town of Plymouth Chamber of Commerce, the direction of its work, shall be vested in a board of nine (9) Directors who shall be nominated and elected in such a manner as may be prescribed in the By-Laws.
1. The annual meeting of the Town of Plymouth Chamber of Commerce shall be held in the month of January each year. The monthly meetings schedule will be posted at the annual meeting.
2. Meetings of the members may be held at any other times such as the President of Board of Directors may determine; or upon written request of fifteen percent of the members in good standing. At least three days’ notice of all meetings shall be given electronically to all members.
1. This constitution may be amended by a majority vote of the members in good standing in attendance at any regular membership meeting called for that purpose; provided that such proposed amendments shall be plainly stated in the call for the meeting at which they are to be considered.
2. Due notice given electronically to every member of meetings at which such amendments are to be considered must be given at least ten (10) days prior to the time of the meeting.
This constitution shall be effective immediately following its adoption by a majority vote of the members of the Town of Plymouth Chamber of Commerce, present at a meeting duly called for that purpose.
1. Any person, association, or business residing or working in the town of Plymouth may subscribe to membership in the Town of Plymouth Chamber of Commerce.
2. Any member may, after a ten (10) days’ notice in writing be expelled by a two-thirds vote of the full Board of Directors, for non-payment of dues; or after notice and opportunity for hearing for just cause
3. Any member, upon written request to the Board of Directors may resign from the Town of Plymouth Chamber of Commerce. Resignation does not release such member from any dues, assessments, or obligations owed the Chamber prior to resignation.
Qualification of Voters
1. Voting shall be by members only; and no one membership may cast more than one vote.
2. All members must have paid membership dues for the year before being permitted to vote or exercise other privileges of membership.
Election of Directors
1. At the November meeting of the General Membership, the President shall appoint a nominating committee of three (3).
2. At the last regular meeting prior to the annual meeting, the nominating committee shall present a ballot of two (2) names as nominees for election as directors for a term of three (3) years. Directors shall serve for a period of three (3) years each. A Director shall not succeed themselvesin office until after a lapse of one year, unless he/she is serving as an officer of the Chamber.
3. Election shall be by show of hands or by ballot.
1. Vacancies by resignation or otherwise in the Board of Directors shall be filled by a majority vote of the Board to complete the unexpired term.
1. The Directors shall meet and elect officers for the ensuing year within ten (10) days after the annual election. The Nominating Committee shall submit a proposed slate for President, Vice President, and Treasurer. All of said officers must be members of the Board of Directors. The term of office shall be for tow (2) years or until their successors have been elected.
2. The duties of the officers shall be such as their title by general usage would indicate; and such as may be assigned to them respectively by the Board of Directors from time to time.
3. The Immediate Past President shall remain on the Board of Directors for a period of one (1) year after his/her presidency as a non-voting member.
1. The Board of Directors shall authorize and define the powers and duties of all committees.
2. The President shall appoint all committees subject to confirmation by the Board of Directors.
3. The Executive Committee shall be composed of all Officers of the Chamber.
the interim between meetings of the Board, the Executive Committee shall have
charge of the routine business of the Chamber and shall have authority to order
disbursements for necessary expenses and may grant to any committee a
reasonable amount of money for special work, providing such amounts shall not
exceed any budget allowance for such work as previously approved by the Board.
At the beginning of the fiscal year, the committee shall prepare and submit to
, a budget of the general expenses of
the Chamber for that year.
1. At all membership meetings, 5 voting members in good standing shall constitute a quorum.
2. The Board of Directors may meet before each regular meeting.
3. A special meeting of the Board of Directors may be called at any time, by the President or by three Directors, provided that when called other than by the President, three (3) hours’ notice shall be given each Director, stating the purpose of the meeting.
4. At all meetings of the Board of Directors, five (5) shall constitute a quorum.
1. The fiscal year shall begin on the first day of January of each year.
1. These By-Laws may be amended by a majority vote of the members in good standing in attendance at any regular membership meeting called for that purpose; provided that such proposed amendments shall be plainly stated in the call for the meeting at which they are to be considered.
notice shall be provided electronically to every member
meetings to which such amendments are to be considered, and must be given at
least ten (10) days prior to the time of meeting.
1. These By-Laws shall be effective immediately following its adoption by a majority vote of the members of the Town of Plymouth Chamber of Commerce, present at a meeting duly called for that purpose.
Revised and passed – Membership meeting 1/13/76
Second revision 04/12/78
Third revision 10/08/80
Fourth revision 01/24/83
Fifth revision 12/21/90
Sixth revision 05/1/2015